Programs and Workshops: Instructions for Potential
programs (4-12 week affairs) and summer schools (2-3
weeks) are proposed by community members and reviewed by
the National Advisory Committee during its annual August
meeting. The NAC makes recommendations to the INT
director, who is responsible for the final selection and
for notifying the successful proposers. Program
proposals submitted by the deadline of year X will be
considered for scheduling in the calendar year X+2. The
director works with the successful proposers to
determine the exact timing (spring, summer, fall) of the
35% of proposals are accepted on first submission.
However, proposals declined can be revised and
reconsidered a second year. Thus a larger percentage of
proposals are ultimately successful.
addition the INT usually hosts a couple of shorter
workshops each year, most easily scheduled during the
winter. Proposals for workshops should also be
submitted for review by the NAC, and if submitted in
calendar year X will be considered for year X+1, about
six months later. Occasionally workshops can be
scheduled on short notice without NAC review if the
scientific case for them is considered particularly
compelling by the INT director.
next NAC meeting will be held on August 9, 2016; all proposals
need to be submitted by July 26, 2016 to guarantee
consideration at that meeting.
should be emailed to Linda Vilett (firstname.lastname@example.org),
preferably as a pdf file.
should have no more than four organizers, with their
email and other contact information provided in the
formats proposed are
day stand-alone workshops with up to about 50
participants, generally scheduled in the winter
following the NAC meeting;
week programs with up to about 20 people in
residence at any time scheduled in Spring, Summer or
Fall two years following the NAC meeting, with
shorter and interdisciplinary programs generally
favored for the Summer slots. Programs may
include embedded workshops with higher attendance
for up to a week, which can be useful for attracting
experimentalists to interact with theorists.
week specialized summer schools accommodating 30-65
students, scheduled during the summer two years
following the NAC meeting.
Proposers of longer programs are strongly encouraged
to be in residence at the INT for the full duration of
their programs. Submission of a proposal implies a
commitment by each organizer to spend no less
than half the duration at the program, and that there will be at least one organizer at the INT throughout the program.
Two examples of successful program proposals are given here and here. A workshop
proposal example can be found here. A successful
summer school proposal is found here.
Proposals should describe the physics motivation, including comments on the timeliness of the proposed program or workshop and possible overlap with other organized physics events in the recent past or future at the INT or elsewhere. A list of possible participants is very helpful to the NAC; proposers are not expected to contact these individuals prior to approval. This list helps the NAC better visualize the focus of the proposal. The NAC encourages the inclusion of scientists at all levels from junior researchers (including, in exceptional cases, Ph.D. students) to those with more seniority and experience. The NAC is interested in seeing evidence that the proposers intend to attract to their program a diverse pool of participants, including women and other under-represented populations in the physics community.
Except in unusual circumstances, the INT tries to treat
all organizers and all participants equally. There are
standard policies and procedures for financial support.
along with other detailed information about program
are described in the guidelines provided to each
organizer once a program has been accepted.
The INT is equally committed to hosting scientific
events focused on core nuclear physics issues as well as
interdisciplinary topics (involving intersections of the
nuclear theory with astrophysics, particle physics,
atomic physics, condensed matter physics, etc.).