Proposing Programs and Workshops: Instructions for Potential Organizers
INT programs (3-month affairs) are proposed by community members and reviewed by the National Advisory Committee during its annual August meeting. If a proposal is submitted prior to the end of July, it will be fully considered at that meeting. Many workshops (generally lasting a week or less) are also proposed in this way. The NAC makes recommendations to the INT director, who is responsible for the final selection and for notifying the successful proposers. Approximately 35% of proposals are accepted on first submission. However, proposals declined can be revised and reconsidered a second year. Thus a larger percentage of proposals are ultimately successful.
Two examples of successful proposals are given on this web page. Most proposals are brief, about two pages, and describe the physics motivation for the proposed program, including comments on its timeliness. Proposers should indicate their institutional affiliation and contact information (email and postal addresses). A list of possible participants is often helpful to the NAC. (Proposers are not expected to contact these individuals prior to approval, though an expression of interest by two or three key participants may be helpful.)
Proposals submitted by July of year X will be considered for scheduling in the calendar year X+2. The director works with the successful proposers to determine the exact timing (spring, summer, fall) of the three selected programs.
Proposers are strongly encouraged to be in residence at the INT for the full duration of their programs. Submission of a proposal implies a commitment by each organizer to spend no less than half time at the program.
Unless unusual circumstances dictate otherwise, the INT tries to treat all organizers and all participants equally. There are standard policies and procedures for financial support. These, along with other detailed information about program administration, are described in the guidelines provided to each organizer once a program has been accepted.
Occasionally workshops are organized on very short lead times in response to developing physics issues. Such short topical workshops (often termed miniworkshops) can be proposed to the director, who can decide to approve and schedule the workshop without waiting for the next NAC meeting.
Program and workshop proposals on core nuclear physics issues and on interdisciplinary topics (involving intersections of the field with astrophysics, particle physics, atomic physics, condensed matter physics, etc.) are welcome.